Assessment and Reporting

Planning Assessment Evidence

Assessment is carefully planned within each unit of inquiry using the Understanding by Design (UbD) Stage 2 guidelines.  This is found in the Understanding by Design (UbD) Workbook (Extract)


Students in Year 3, 5, 7 and 9 participate in the National Assessment Program for Literacy and Numeracy.  Information to students participating in NAPLAN testing is provided to families prior to testing being undertaken.

Benchmark Assessments

Students participate in a range of benchmark assessments to assist determining their levels of achievement.

Monitoring Student Progress

Individual student achievement and progress is monitored and recorded by teachers supported by the Teaching and Learning Team.

Assessment Data

The Director of Teaching and Learning, support by the Deputies and Head of Inclusion Support, establish protocols and expectations for gathering, recording and evaluating data related to school improvement and student progress. Goals are established for continuous improvement.


A range of student awards are given at Presentation Nights, assemblies and in class.  The process for selecting students for awards is outlined in the Junior School, Primary School, Middle School and Senior School Presentation Night Criteria.


Parent Teacher Conferences

Primary School Parent Teacher Conferences are held towards the end of Terms 1 and 3.  They provide an opportunity for teachers and parents to communicate about the student’s progress.

Middle School Parent Teacher Conferences are held in Term 2 and Term 3.

Senior School Parent Teacher Conferences are attended with students and held in Term 1 and Term 3.

Parent conferences may be requested at any time.

Discussion notes from Parent Teacher Conferences are placed in student records

Portside is moving towards student lead conferences.

Student Academic Reports

All students participate in continuous online reporting via SEQTA

  • Primary students receive electronic summary reports issued each semester.
  • Secondary students receive electronic summary reports at the end of each term.

Electronic copies of student reports are retained by the College.

Electronic copies of student reports can be made available to students.  Where this request is received more than 2 years after the student has completed their schooling at the College, an administration fee of $55 (inc. GST) will be required to cover retrieval of the requested documents.

Senior School Examinations – Year 10 to 12

  • There are no formal lessons for students during the exam period.
  • During exams, students will be permitted to leave the College when their exam is completed.
  • Students are only required to come to school for their exams unless they normally attend the Trade Training Centre or are required by their subject teacher to catch up on work.
  • The library will be available for students who choose to remain at the College. Students studying in the library will be asked to leave if they are not working or are being disruptive.
  • Exams are conducted under strict College Examination Protocol.
  • Winter Uniform (Term 2) and Summer Uniform (Term 4) is compulsory.
  • Trade Training Centre students are permitted to wear their normal Trade Training Centre uniform if attending their lectures after exams are completed.

For more information, please see the link for more information on SACE at Portside.

Absence from an Exam

  • Absence due to illness must be covered by a Doctor’s Certificate.
  • Absence for reasons other than illness must have the prior consent of the Head of Secondary.
  • A zero result will be given for unexplained student absence.


  • Students must be on time for exams.
  • Students who are late must report to Administration and not proceed to an exam room unless escorted.
  • No additional time will be allocated for students who enter the exam room late unless for extenuating circumstances.
  • A student will not be permitted entry into an exam if it has been in progress for more than 30 minutes.

Exam Room Environment

The exam room environment is to remain settled to ensure all students are given an equal opportunity to do their best. This means:

  • No talking, attempting any form of communication or looking around. This may be seen as an attempt to share answers to exam questions and will be deemed as cheating.
  • No food or beverages (except bottled water).
  • No borrowing of stationery. Students will be advised prior to an exam of what to bring to the exam.
  • Items can not be loaned to students during an exam.


In the event of cheating during an exam:

  • The student’s paper will be taken from them.
  • Parents will be advised.
  • The student will be interviewed by the Principal or their delegate.
  • A zero result will be given.

Electronic Devices

  • Electronic devices (e.g. Mobile phones, IPods, IPads, games) must not be taken into the exam room.
  • Students may be instructed to utilise College managed electronic devices in some instances.
  • Students who fail to follow instructions in regards to electronic devices will have their exam paper confiscated.

SACE Assessment

SACE is the South Australian Certificate of Education.  The SACE is an internationally recognised qualification that paves the way for young people to move from secondary education to work or further training and study.  Students who successfully meet all the requirements will be awarded the SACE.

SACE is based on two stages of achievement:

  • Stage 1 (normally commencing in Year 10, completed by the end of Year 11)
  • Stage 2 (normally undertaken in Year 12)

SACE Grades

Stage 1 subjects:

  • Students will be graded from A to E based on the Performance Standards defined by the SACE Board. 
  • 100% of the student’s grade will come from school-based assessments.
  • The student’s grades will be submitted to the SACE Board. 
  • A student’s work may be periodically requested by the SACE Board for external moderation to ensure that grades given by the College are consistent with the standard across all South Australian and Northern Territory schools.

Stage 2 subjects:

  • Students will be graded from A+ to E− based on the Performance Standards defined by the SACE Board.
  • 70% of the student’s grade will come from school-based assessments and 30% of the student’s grade will come from external assessment. 
  • The school-based assessment grade and the external assessment grade will be combined to give an overall subject grade.

SACE Performance Standards

Stage 1 and 2 subject grades are based on the Performance Standards described in individual Subject Outlines.  Students can refer to the Performance Standards to:

  • Show their learning in ways most appropriate to them
  • Monitor their progress
  • Understand what is expected of them at the end of a learning program

SACE Assessments

Subject teachers monitor, observe and test students with a variety of assessment tools. 

Assessment in Senior School may take the form of written tests, oral presentations, journal writing, practical tests, student participation, self-assessment, peer assessment, research assignments, interviews, survey productions and field studies. 

Assessment tasks in Stages 1 and 2 are created in line with SACE requirements. 

Students need to be clear on all the requirements of an assessment task and should seek clarification when unsure of the details, such as the expectations of the task, required outcomes, due date and criteria for assessment.

The number of SACE Board approved assessment tasks required for a student’s assessment in a subject are as follows:

  • 10 Credit subject: 4 to 5 assessment tasks
  • 20 Credit subject: 8 to 10 assessment tasks

SACE Assessment Drafts

The SACE Board allows students the opportunity to submit a draft copy of assignments.  This provides valuable feedback to students on how to improve their work and offers them the opportunity to produce their best work. 

For equity reasons, the SACE Board have a ‘one draft policy’ meaning teachers are not to correct, but instead indicate areas of error or suggested improvement on a single draft version only.

Drafts deadlines will not be extended (unless for extenuating circumstances). Teachers are not obliged to draft work after the agreed draft deadline and the student may forfeit their opportunity to receive valuable feedback from the teacher before meeting the final submission deadline.

SACE Submission of Assessment Tasks

Student assessment tasks must be submitted to the subject teacher on the due day no later than 3:30pm. Tasks must be submitted electronically and a hard-copy provided when requested by the teacher.

Oral assessment tasks must be presented at a time negotiated with the teacher. 

Students who miss a class test because of school absence must provide a Doctor’s certificate upon return to the College. Upon return to the College the student will be required to sit the test. Every consideration is made to ensure equity for all students.


A student’s work must be their own and when ideas, expressions or writing of others presented, their true authorship must be acknowledged in a Reference section at the end of the student’s work. Plagiarism includes when a student copies the work of another student and submits this work as their own.

Teachers have various means to identify plagiarism in student’s work, and when detected, the section of work plagiarised will be initially highlighted by the teacher. Incidents will fall in one of the following categories:

Category 1               

Discussion with the student about the section in question, hoping to clarify any misunderstanding about rules of plagiarism. The student will be given until the next day to resubmit the work without a grade penalty. This step will only apply to a student’s first offence.

Category 2               

In the situation where plagiarism has occurred between two students, the situation will be referred to Head of School

Category 3               

The student will not be given opportunity to resubmit the work.

A grade for the submitted work will be allocated based on the proportion of work that is not plagiarised.

In Primary School, if a teacher suspects that a student may have plagiarised, they should explain to the student why plagiarism is wrong and ask them to rewrite the work in their own words.

In Middle School, if a teacher suspects that a student may have plagiarised, they need to report it to the Head of Middle School.  Students will be required to resubmit their work to the Year Level Coordinator who will check it and then forward it to their teacher.

In Senior School:

  • It is recommended by the SACE Board that if plagiarism is suspected in a draft submitted by a student, the teacher discuss with the student their concern and ask the student to remove the plagiarised section and properly reference all sources of information. 
  • Should plagiarism be detected in work submitted for final marking, the teacher will only mark the sections not plagiarised from which the grade for the entire assessment piece will be derived.
  • In the situation where 80% or more of the work is plagiarised the SACE Board recommendation is that the student receive a result of ‘I’ (no result), equivalent to a value of 0.  A student placed in this situation subsequently risks not being able to be resulted for the subject as a grade (A to E) as each task in a subject’s learning and assessment plan is required for subject completion in most cases.
  • For more information about plagiarism in Senior School, see the SACE Plagiarism Information Sheet available on the SACE website
  • For more details, teachers should read the Ethical Conduct of Research Policy and Procedure on the SACE website

Plagiarism in SACE subjects, Years 11 and 12:

  • For a first offence, the student may be given the option of Step 1 above at a teacher’s discretion. The teacher would need to have doubt that the student in question may not understand plagiarism (e.g. newly enrolled).
  • In every other circumstance student’s will fall under Category 3. In each situation a ‘Variations to Assessment’ SACE form will be completed by the teacher, notifying the SACE board of this breach.
  • Depending on the extent of plagiarism, students risk not receiving a grade at all for submitted work that has been plagiarised because all assessment criteria have not been satisfactorily met. 
  • This may result in a student not fulfilling the requirements of a Stage 1 or 2 subject resulting in the student being withdrawn from the subject

Task Extensions

Assessment tasks have strict due date criteria.  Late submission of work is not allowed except in extenuating circumstances. 

  • Middle School students need to approach their teacher to request an extension.
  • Senior School students need to submit a Request for Extension Form form to their teacher.  Extension applications need to be requested at least 24 hours prior to the deadline or accompanied with a Doctor’s certificate upon a student’s return to the College.

In the event of a sudden sickness, accident or emergency occurring on the due date:

  • The work must be submitted personally to the teacher as soon as the student returns to the College.
  • If the teacher decides that an extension of time is permissible, a new due date will be negotiated. 
  • The Head of Secondary, in consultation with the subject teacher, will be the final arbiter in all cases.

If a student does not submit an assessment task by the due date and does not have an approved extension, the following will occur:

  • The student will be required to attend lunchtime Homework Detention until the work is submitted. The student will be given a maximum of three consecutive homework lunchtimes to submit the outstanding work. At the end of the third homework lunchtime detention, the student will be required to submit the work, completed or not, to the subject teacher.
  • Senior School Students will receive a single grade band drop for work submitted two days after the due date (eg from a B to a C) and a two grade band drop for work submitted three days after the due date (eg from a B to a D).
  • Failure to submit an assessment task by 3.30pm on the third day late or at all will immediately place a student at risk of not meeting the requirements of the subject.  An interview with student and parents will be required with the Head of Secondary SACE Coordinator.
  • Year 12 students with work overdue will immediately lose their non-contact lessons at the beginning and/or end of the day and will be required to attend school during normal College hours until the work is submitted. Students that breach this requirement of all-day attendance while work is overdue will be issued an after-school detention.
  • Where work is required from students during a Swot Vac/exam week, student’s will lose the privilege of studying from home and be required at school, working in the library, during normal College hours until the work is submitted.


[1] Ibid