Camps, Excursions and Special Programs

Camps

  • Pastoral Care teachers are required to attend relevant camps or sleep overs which are held annually for Year 3 to 12 students.
  • Camps/special programs are a compulsory part of the curriculum and costs are included in College Fees, refunds are not provided for camps and excursions not attended.
  • Parents will be advised of camp details prior to the camp.
  • Students may be excluded from a camp for behavioural issues.
  • Students attending camps are always accompanied by the number of adults required by the College’s Camps, Excursions and Incursions Policy.
  • A student may be sent home from camp for a serious breach of behaviour, with the cost borne by parents.
  • Arrangements for camps must be fully discussed with the Deputy Principal before approval is granted.
  • The Camps, Excursions and Incursions Policy, available on  I:\Policies  needs to be referred to when preparing for camps.  This policy includes a Camp Checklist, Camp Planning Form and Camp Feedback Form.
  • A Risk Management Assessment form must be submitted for all camps, including a Public Liability form.
  • A costing sheet must be completed and submitted to the Deputy Principal for approval.
  • Detailed information, including a response slip, must be sent home regarding the camp.  The signed response slip must be returned in order for the student to participate in the camp. The dress code is to be included into the letter to parents.
  • Parental letters regarding camps need to reviewed by the Head of Secondary and must be approved by the Deputy Principal or Principal before they are sent home.
  • Staff may be asked to attend a camp to ensure the correct teacher/student ratios are maintained.
  • The Summary Form for Camps, Excursions and Incursions must be completed by the organising teacher, signed off by their HOS or Deputy Principal and forwarded to administration along with all permission forms, insurance documents and completed incident forms. 
  • All attendees (staff, visitors and students) on camp must be included on the summary form, details of relevant clearances will be provided by HR once lodged with administration however, if a speaker is attending on our request, please forward their relevant Clearance also.

Related Policies and Links

Camps, Excursions and Incursions Policy

Camps, Excursions and Incursions – Summary Form

Camp Planning Form

Teacher Workroom/Forms

Excursions and Incursions

The Camps, Excursions and Incursions Policy, needs to be referred to when preparing for excursions. This policy includes an Excursions/Incursions Checklist and an Excursions/Incursions Planning Form.

Arrangements for excursions and incursions must be fully discussed with the the relevant Deputy or Head of School before approval is granted.

  • A Risk Management Assessment form must be submitted for all excursions, including a Public Liability form
  • Full College uniform is required for all excursions unless otherwise arranged with the Principal.
  • Detailed information, including a response slip, must be sent home regarding the excursion.  The signed response slip must be returned in order for the student to participate in the activity. The dress code is to be included into the letter to parents.
  • Parental letters regarding excursions need to reviewed by the relevant Head of School or Deputy Principal and approved by the Principal before they are sent home.
  • Classes may sometimes take a short walk to a nearby site outside the College grounds as part of a learning activity.  Parental consent is not required for these activities. Sites that can be visited without parental consent include Patungga (Mangroves) and the adjacent amphitheatre, the Port River including West Lakes Canoe Club, and the Port Adelaide District Athletics Club, all of which are within a short walking distance of the College.
  • A list of all students and supervising staff going on an excursion must be handed to Administration prior to departure from the College. 
  • Excursions/incursions are an integral part of the curriculum and are seen as an important means of broadening students’ understanding and experience.  All students are expected to participate in excursions, unless absent due to illness or injury. 
  • Parents will be required to sign an Annual Excursion/Incursion permission form at the start of Term 1.
  • When an excursion has been arranged parents will be provided with the relevant information, in writing.  Appropriate levels of adult supervision will be organised by the College for all excursions.
  • Students involved in excursions usually travel by College bus, chartered bus or train.

Related Policies and Links

Camps, Excursions and Incursions Policy

Camps, Excursions and Incursions – Summary Form

Excursion Planning Form

College Uniform Requirements