College Finance and Budgeting

Budgets

  • Certain departments or areas across the College are given an annual budget to cover the cost of purchasing resources.
  • Budget allocations are determined by the College leadership team for each calendar year.
  • Relevant staff are required to review their budgeting needs on an annual basis.

Procurement and Payments

Ordering of School Supplies, Equipment and Resources

  • The placement of orders and follow-up for general subject/classroom resources is the responsibility of the individual teacher.
  • All stationery or equipment required for classroom use must be ordered through Administration, as it is important to keep an accurate record of all orders and purchases.
  • The procedure for ordering products and services is outlined on the Purchasing Process which is found on the back of the Purchasing Form.

Related Policies and Links

Purchasing Form

Reimbursement for Purchases

  • A purchasing form must be completed for all purchases made clearly identifying which budget the amount is to align with.
  • Prior approval must be sought from the cost centre manager to ensure the expenditure is within budget.
  • It is important to keep an accurate record of all orders and purchases, receipts must be provided for purchases made and accompany a completed, signed Purchase Order Form to enable reimbursement.
  • The procedure for ordering products and services is outlined on the Purchasing Process, which is found on the back of the Purchasing Form.
  • Should a receipt be misplaced, a PCC Lost or Missing Receipt Declaration must be completed and forwarded to Finance

Related Policies and Links

Purchasing Form

PCC Lost or Missing Receipt Declaration

Travel Expenses

  • All travel that staff do as part of their work, both locally and interstate, can be claimed on their tax, except for travel to and from work.
  • In order to claim this travel, staff need to keep a record of each trip, including the date, the reason for the trip, the number of business kilometres and which car they were driving.  For more information, see the Australian Tax Office website.
  • Where travel relates to College funded Professional Learning, reimbursement of travel expenses can only occur in line with the prior inclusion and approval on a Professional Learning Application.

Related Policies and Links

Teacher Workroom/Forms

Australian Tax Office-Teachers and education professionals-work related expenses