Staff Health and Safety

Work Health and Safety Act (WHS)

  • The College is bound by South Australia’s Work Health and Safety legislation which includes the Work Health and Safety Act 2012 (SA) and the Work Health and Safety Regulations 2012 (SA), supported by Codes of Practice.
  • The key principles of the Work Health and Safety Act 2012 (SA) are consistent with long established and familiar occupational health and safety standards. The Act:
    • Establishes health and safety duties, including the primary duty to protect any person from exposure to hazards and risks that arise from work.
    • Provides for worker representation, consultation and participation, for example, through Health and Safety Representatives and Health and Safety Committees.
    • Enables compliance and enforcement through SafeWork SA, the regulator.
    • Provides for the creation of regulations and Codes of Practice.

WHS Committee and Policies

  • The WHS Committee is comprised of the Principal, Business Manager and representative groups.
  • Meetings are held at least once per term.  Minutes are taken and are available through the WHS file in the staff room.
  • The WHS Committee reviews the College WHS policies on an ongoing basis. 

Staff WHS Responsibilities

  • Full WHS Policies are located in I:/Policies Drive
  • Staff are required to be familiar with the College’s WHS policies and to comply with the requirements specified in those policies.
  • Staff are required to ensure that their work areas comply with the College’s WHS policies.
  • Staff are encouraged to discuss at staff meetings any WHS issues that arise.
  • Staff are able to contact Committee members at any time with requests or issues.

Critical Incident Management

Hazardous Substances and Electrical Appliance Management

  • The College is required by law to assess, manage and record items which are used within the College.
  • Staff are requested not to bring onto the College premises any substance or equipment which is potentially hazardous (eg chemicals, paints, electrical appliances) without prior discussion with the Maintenance Coordinator or Principal.  All hazardous substances brought into the College must be recorded and have the approval of the WHS Committee. 
  • The College maintains a Hazardous Substances Register which complies with legislation.  Material Substance Data Sheets (MSDS) are located in each area where hazardous substances are present.
  • Approved hazardous substances kept in classrooms must be correctly labelled and stored appropriately.  Classroom teachers must ensure that a MSDS for each substance is available in the classroom in the MSDS folder.
  • The College also maintains a register of electrical items which are checked regularly for safety.

WHS022 Maintenance Grounds and Asset Management Policy

Assessing Risks

Risks should be assessed using Risk Assessment matrices and the Hierarchy of Control Measures Assessment matrices:

  • Eliminate the hazard.

If this is not practical, then:

  • Substitute the hazard with a lesser risk.

If this is not practical, then:

  • Isolate the hazard.

If this is not practical, then:

  • Use engineering controls.

If this is not practical, then

  • Use administrative controls.

If this is not practical, then:

  • Use personal protective equipment.

Safe Operating Procedures

  • Safe Operating Procedures (SOP) should be followed whenever using machinery or equipment.
  • All equipment should be checked prior to starting work and any queries should be discussed with the Maintenance Coordinator.
  • Personal Protective Equipment is supplied and should be worn in accordance with the SOP.

Working Safely

  • Staff should assess any risks involved in lifting, carrying, moving or holding anything.
  • Heavy items should not be moved without assistance.
  • If the risk of injury is minimal, staff need to remember to lift objects close to their body (where possible), without twisting or stretching.
  • Staff should bend their knees when lifting to minimise stress on their body.
  • If staff are doing repetitive work, they should arrange their work area and work process to minimise twisting, bending or stretching.  They should also remember to keep a correct posture.
  • Manual handling training is provided every three years to staff.  More information on manual handling is available upon request.
  • Staff should always use a ladder or approved footstool when needing additional height for any reason.
  • Some departments of the College have other work practices which will help to keep staff safe (eg Science, Grounds Maintenance, LRC, Administration).  Staff in these areas should be asked for assistance.

General WHS Policy

Working outside of regular College hours Policy

Staff Accident, Injury or Incident

  • All staff accidents, injuries or incidents, major or minor, must be reported to the Principal or First Aid Officer as soon as possible and an Injury Accident Incident Near Miss Report – Staff must be completed.
  • First aid for staff is provided by senior first aid officers in Administration.
  • Unless the injury is very minor, medical attention must be sought from a General Practitioner (GP).  The GP must be informed that it is a Return to Work (WorkCover) visit.
  • If the injury or illness is serious, an ambulance will be called.  The cost of the ambulance will be the responsibility of the injured staff member.
  • Where a work-related accident could result in a claim for compensation or rehabilitation or if there is a legal requirement to notify an authority, the appropriate bodies must be notified within the required timeframe.
  • The College’s Return to Work Coordinator will liaise with the injured staff member and medical practitioner.
  • The Accident, Incident, Injury or Near Miss Report will be discussed at the next WHS Committee meeting and any action required is followed up by one of the Committee Members.  Privacy and confidentiality are maintained wherever possible.

Injury/Accident/Incident/Near Miss Form – Staff

WHS04 Accident Injury and Reporting Management Policy

WHS12 Return to Work Policy

WHS16 Staff Wellbeing Policy

Privacy Policy (College Community)  

Privacy Policy (Internal)  

Workers Compensation and Rehabilitation

  • Under the Workers Rehabilitation and Compensation Act of SA (1986) the College is committed to the safety and well-being of all employees.
  • The College is committed to workplace-based vocational rehabilitation in the event of an injury caused by work.
  • With the assistance of the College’s Return to Work claim agent, the College aims to achieve the best possible level of recovery for the employee and return them to safe and suitable work in the shortest possible time.
  • The College’s Return to Work Coordinator manages the return to work program for any injured employees.

WHS04 Accident Injury and Reporting Management Policy

WHS12 Return to Work Policy

Workers Rehabilitation and Compensation Act of SA (1986)

Requirements of Staff, Volunteers, Contractors and Invitees

  • All staff, volunteers, contractors and invitees are required to:
    • Sign in and out at Administration and wear a badge as requested.  Staff are requested to sign in at the beginning of the day and out at the end of the day using SINE.  If leaving during the day, they do need to sign out and in, SINE can automate this process once set up.
    • Look out for anything that appears dangerous. Safety concerns, for self or others, must be reported to Administration staff.  Routine maintenance requests should be written in the Maintenance Book in the staff IT Pod.
    • Ensure that they are not, by consumption of alcohol or any other drug, in such a state as to endanger their own safety or the safety of others while on College grounds or while performing official College duties.

DC026 Volunteer Policy


  • As part of ensuring a safe workplace, staff are required to keep their work areas as clean and tidy as possible, ensuring that all items and equipment are stored appropriately.  This includes ensuring that all walkways, exits and stairways are kept clear and that no cords or cables are left across a walkway.
  • Fire extinguishers must be easily accessible and not blocked by furniture, bins or other materials.
  • If staff see a slippery or greasy floor they should clean it straight away or report it immediately if they are unable to clean it themselves.
  • Objects should not be placed on top of cupboards where they could fall off and injure someone.

Staff Medication

  • Prescription medicines brought to the College for use by a staff member must be clearly labelled and kept secure where students cannot access them.

Staff Health

  • The following guidelines are suggested for staff to maintain their own health and wellbeing.  Staff should:
    • Make the most of vacation periods to rest and relax.
    • Have a regular medical check-up with their GP – many staff schedule an annual check.
    • Maintain a healthy, well-balanced diet.
    • Develop a routine of regular exercise.
    • Maintain a balanced lifestyle.
    • Make use of their sick leave entitlement if they are unwell.
    • Not come in to work if they have an infectious disease or are covered by a sickness certificate stating they are unfit to work.
  • The Staff Wellbeing Committee organises a variety of events with a focus on the spiritual, physical, psychological and financial wellbeing of staff as well as providing opportunities for social interaction and fun.  Staff are surveyed for suggestions.

WHS12 Return to Work Policy

WHS16 Staff Wellbeing Policy

Care of Staff Children

The College is a family friendly environment and we value the work of staff with children attending the school.

  • For security and professional reasons, staff are asked to settle their children prior to 8 am so they are able to attend devotions and prepare for teaching, meeting with parents and greeting students from 8:10 -8:30 am.
  • At the end of the school day, we recommend staff take time to greet their children near the library or at their classrooms, and settle them in OSHC (booking required) or the library until 3.20pm. After this time, staff children may remain in the library or play in the small quadrangle however they will be the responsibility of the parent who is expected to monitor their child or share monitoring with the cooperation of colleagues.
  • Children should not wait in offices as this may limit the work of colleagues or compromise confidentiality.
  • On student free days, and during professional learning sessions and staff meetings, staff are to arrange alternative care for their child/ren or utilise OSHC so they can fulfil their professional responsibilities.
  • Staff utilising OSHC for work related care should ensure this is noted upon booking and will be entitled to a $1000 allowance annually to assist with offsetting this cost, please see the Finance Office for more details.

Student Reception staff receive first aid training and are available to assist with first aid enquiries however yard duty teachers are equipped with first aid bags and assist students as first responders where possible. 

Staff are to call 000 in case of life threatening emergency, for assistance call the College Administration on 7071 4884.

Student Sickness or Injury 

Staff who attend to a sick or injured child: 

  • Log details of illness or incident. 
  • Complete and submit a Student Report of Accident or Injury at College Form for more serious cases.   

Sick or injured students are not to be sent home from College without first contacting the First Aid Officer or Principal. 

First Aid policy 

Student Report of Accident or Injury at College Form 

Sun Protection

All staff are expected to comply with the College Sun Safe Policy and Procedure.

Sun Safe Policy and Procedure